Management Assistant Officer, Family Medicine/Contract 2 years/South West Singapore/Up to $4.8 K


RMA Group
05 
Singapore

Job Description
Job Title : Management Assistant Officer, Family Medicine
Job Type : Contract 2-years
Job Location : South West Singapore
Key Skills : Administrative support in HR

Job Responsibilities:
This role will support in the planning, coordinating, and operationalizing of the Phase I & II programmes under Department of Family Medicine (DFM).

Support team in planning, coordinating and operationalizing Phase I & II programmes
• Support in tracking timelines for these programmes to ensure that all aspects are adequately covered.
• Support in tutor recruitment for all programmes.
• Support in planning and scheduling the various programmes. Notify tutors and students on details of teaching events.
• Create and tag tutors and students to learning events, assessment quizzes, teaching hours and feedback on Learning Management System (LMS).
• Populate all teaching materials onto LMS in a timely fashion for tutors and students.
• Create feedback events for all teaching sessions and tag tutors accordingly. Generate feedback reports for faculty’s review.
• Hosting of webinars over Zoom. Support tutors by hosting slides, Poll Everywhere and Zoom quizzes creation for webinars.
• Support and prepare materials (tutors’ handouts, scoring sheets, signage, carpark coupons, stationeries etc.) for campus-based workshops.
• Liaise with stakeholders to book all required teaching facilities.
• Support in collating and checking mark sheets to achieve zero exam error for CA component (5 quizzes)

Support in strategic recruitment and appointment of adjuncts.
• Arrange for interviews with teaching adjuncts. Coordinate site visits to adjuncts’ clinics to assess suitability for teaching.
• Partner AA to see through each appointee’s appointment journey from start to end.
• Coordinate onboarding matters such as access cards, car parking privileges etc. for adjuncts.
• Maintain DFM’s database of appointees. Monitor their allocated FTEs and advise if there is a need to modify according to appointees’ teaching commitments.
• Track expiry dates of appointments and follow-up on re-appointment or cessation.

Administrative Support for finance & procurement matters.
• Ensure timely payments to part time tutors and standardized patients.
• Collate tutors’ teaching hours for Dean’s Office to compute and make PECT payments to teaching partners.
• Procure office supplies, stationeries, laptops, IT accessories, software, etc.

Other duties:
• Organize meetings for department and programmes.
• General Admin duties such as mails dispatch, filing etc.
• Onsite support for Phase II, III & V clinical examinations.

Job Requirements:
• Diploma holder with 1 - 2 years of working experience.
• Candidates without Diploma qualification may be considered if they have substantial experience.
• Experience in planning, managing, and implementing programmes in a University setting.
• Team player, meticulous with ability to work independently and proactively.
• Strong interpersonal and communication skills.
• Resourceful with a creative ability to make things happen.
• Proficient in Microsoft Office Application (Word, Excel, and PowerPoint).
• Team player and meticulous.

Working Hours:
• 8.30 am to 6pm (Mondays – Thursdays)
• 8.30 am to 5.30pm (Fridays)

If your skills & experience match the requirement, please share your updated CV in MS Word Format stating your current, expected salary details & availability at manisha.s@rmagroup.com.sg to take it forward. We regret to inform that only shortlisted candidates will be notified.

To expedite processing, you can lodge your application directly at https://www.rmaconsultants.com.sg/employment/registerjobseeker.aspx or https://bit.ly/expeditejobappl

All Curriculum Vitaes will be treated with the strictest confidentiality. By sending us your personal data, you are deemed to consent to RMA Consultants Pte Ltd and its affiliates collecting, using and disclosing your personal data for the purposes set out in our Data Protection Policy at http://bit.ly/3GHgskn and Privacy Policy at http://bit.ly/3W63rp7.

Manisha Sharma
RMA Consultants Pte Ltd
EA License No 93C4403
EA Regn No R187260

Employer
RMA Group
RMA Group
8 Kaki Bukit Avenue 1 #05-05/06/07/08
417941
Singapore